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Tuesday, September 09, 2008

>> People Who Take Up More Time






People Who Take Up More Time Than Necessary with Gossip or Other Time-Wasting Activities During Meetings



Remind participants that making effective use of time at meetings results in fewer meetings.
Agree on a few ground rules for effective meetings and post them prominently. Ideas include:
Use an agenda.
Set time limits for the meeting.
Start on time. Latecomers can be assigned unpleasant tasks such as typing up meeting minutes.
Limit the number of people in meetings.
Assign one person to run the meeting.
Assign one person as note taker.
Circulate agenda in advance so that the only people attending are those who need to be there.
Hold longer meetings off-site.
Hold meetings only when they are necessary. Avoid meetings when an e-mail or phone call will do.
Avoid engaging in side-talks yourself. If other attendees start a side conversation when you are speaking, stop and wait for them to finish and rejoin the group.

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